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Job Summary:
The Office & Engagement Coordinator directly supports the mission of CCF to enhance the health, equity, and prosperity of LGBTQ+ people in Southeastern Wisconsin. The role combines: Office Management responsibilities for our small downtown Milwaukee office; Administrative support of our President & CEO; Assisting the President & CEO in coordinating Engagement events; and Targeted business development and fundraising endeavors as directed by the President & CEO. The ideal candidate is a highly organized, self-motivated, and hardworking, with strong interpersonal and problem-solving skills. Appointment may be made at a full-time or part-time basis. Please indicate hours interested and desired starting salary in cover letter.
Responsibilities:
Office Management
- Day-to-day management of the CCF office, such as maintaining office supplies and answering phones
- Managing incoming and outcoming email correspondence
- Managing accounts receivables/payable, and general budget management and reconciliation – including preparation of fundraising reports and maintaining records for external audit support
- Maintaining Cream City Foundation virtual presence – including Social Media profiles and website
- Managing Donor communications – including donation acknowledgment communications
Administrative and Coordinating Support of President & CEO
- Support the President & CEO of Cream City Foundation in administrative capacity; including, but not limited to calendar/appointment management with external people and groups; meeting preparation work such as assembling presentations, materials and office space management; answering and returning calls, and managing all internal and external CCF documents
- Maintaining confidentiality when necessary
- Assist the President & CEO with all CCF fundraising and community convening events
Wing-to-Wing Engagement Coordination
- Coordinate elements of concurrent Fundraising & Convening events as directed – such as managing invite lists, on-site support, volunteer rosters and event logistics
- Execute strategic deliverables to ensure success of events and initiatives related to Fundraising and Convening efforts – such as early-stage publicity, marketing and public awareness campaigns
- Maintain excellent documentation of event planning, expenses, communication, etc.
Minimum Required Qualifications:
- Associate’s degree; or 3 years administrative, event planning or office management experience
- Strong written communication, including drafting, editing, and proofreading skills
- Ability to work independently and manage multiple projects simultaneously
- Proficient in Microsoft 365 applications, especially Outlook, Word, Excel, and PowerPoint
- Proficient with SalesForce.com, especially Opportunity, Contact and Campaign management
- Familiar with basic operation of Social Media platforms such as Facebook, Instagram and LinkedIn
- Access to a reliable transportation and ability to work from our office in downtown Milwaukee (to be assessed regularly with respect to COVID-19 and public health concerns)
- Ability to access file cabinets, lift office equipment and supplies weighing up to 25 pounds for various meetings, events, and logistical needs.
- Attendance at and on-site support for occasional fundraising, engagement/convening or other events hosted by the Cream City Foundation at various locations across Southeastern Wisconsin. Some events may take place outside of normal business hours.
Preferred Qualifications:
- Bachelor’s degree in a business, communications, or other related field
- com training credentials and/or Certifications
- Proficiency in Mass Communication platforms (i.e. MailChimp)
- Proficiency with social media platforms (Facebook, Instagram and LinkedIn)
- Proficiency with WordPress website hosting platform and website management
- Proficiency with Adobe® family of design software (i.e. Photoshop, Illustrator, InDesign)
Compensation and Benefits:
- Salary is commensurate with experience
- Other benefits to be negotiated
- Paid vacation, sick and holiday leave
To Apply: Applicants should send a PDF cover letter and resume (in one document) via email to:
DJ Quam
Board Chair
Cream City Foundation
jobs@creamcityfdn.org
Cream City Foundation is an equal opportunity employer and strongly encourages applications from LGBTQ+ candidates, persons of color, persons with disabilities, and women.